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Case Study

The University of Victoria

SUMMARY
The University of Victoria needed a curriculum management tool that could adapt to existing processes, provide a single source of truth, and capture and store organized data. University of Victoria’s high expectations were met with Kuali Curriculum & Catalog Management.
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Problem

The University of Victoria manages multiple complex curriculum processes and cycles at once. Using paper-based processes, it was challenging to keep track of the most current proposals. The process included multiple email chains, physical paper forms, and lacked a reliable database to capture and report on data. The University determined a new solution was needed.

William C. Mearns Centre for Learning, McPherson Library, University of Victoria

Solution

After meeting with faculty and staff, the Registrar’s Office at the University of Victoria identified features and functionality required in a new solution to meet cross-departmental needs. Some of the primary requirements included accessibility and ease of use for all users, improving intercampus communication and transparency, and flexibility to both streamline and adapt to unique processes. 

After evaluating several curriculum and calendar (i.e. catalog) products, the University of Victoria selected Kuali Curriculum & Catalog Management.

Results

Kuali’s solution provided the flexibility that the University of Victoria needed. Rather than overhauling existing processes to fit the software, the institution configured the software to fit existing processes, which was highly valuable for departments and faculty.

“By using Kuali,” said James Wigginton, Curriculum and Calendar Manager at the University of Victoria, “we were able to configure a workflow that is the same for everyone but has enough flexibility to meet everyone’s needs. It made getting everybody on board that much easier.”

Of course, adoption of the new software was essential to the institution. Kuali Curriculum & Catalog Management provided the University of Victoria with easy-to-use software, even for first-time users. “On the whole, people have been able to get in and start making changes without much direction,” said Wigginton. “People like how intuitive the solution is.”

"When we met with Kuali, we felt like we were part of the family. It just felt right." James Wigginton, Curriculum and Calendar Manager at the University of Victoria

Kuali also offered the University of Victoria a solution that could act as their single source of truth for incoming proposals. Previously, they used a paper-based system where users could easily mistake an old version of a proposal for the most current version. Using Kuali, administrators see the most current proposal, eliminating the inefficiencies of sorting through and editing obsolete documents. 

“The beauty of Kuali is that we’re always looking at the right proposal,” said Wigginton. “There’s no chance that somebody is looking at an outdated source.”

One of the most exciting things for the University of Victoria? Kuali Curriculum & Catalog Management provides the institution with organized, structured data, meaning the data from courses and programs are consistently displayed. Structured data introduces dozens of possibilities for the institution—for the first time, they can easily find and sort information, carry out in-depth analyses, and integrate their curricular data with other systems. They’re specifically looking forward to trying new integrations that will automatically update a program’s courses and prerequisites. 

“We now have a database with all of our curriculum records, which is something that our institution has never had before. That’s a wonderful asset.” Laurie Barnas, Associate Registrar, University of Victoria

Problem

The University of Victoria manages multiple complex curriculum processes and cycles at once. Using paper-based processes, it was challenging to keep track of the most current proposals. The process included multiple email chains, physical paper forms, and lacked a reliable database to capture and report on data. The University determined a new solution was needed.

William C. Mearns Centre for Learning, McPherson Library, University of Victoria

Solution

After meeting with faculty and staff, the Registrar’s Office at the University of Victoria identified features and functionality required in a new solution to meet cross-departmental needs. Some of the primary requirements included accessibility and ease of use for all users, improving intercampus communication and transparency, and flexibility to both streamline and adapt to unique processes. 

After evaluating several curriculum and calendar (i.e. catalog) products, the University of Victoria selected Kuali Curriculum & Catalog Management.

Results

Kuali’s solution provided the flexibility that the University of Victoria needed. Rather than overhauling existing processes to fit the software, the institution configured the software to fit existing processes, which was highly valuable for departments and faculty.

“By using Kuali,” said James Wigginton, Curriculum and Calendar Manager at the University of Victoria, “we were able to configure a workflow that is the same for everyone but has enough flexibility to meet everyone’s needs. It made getting everybody on board that much easier.”

Of course, adoption of the new software was essential to the institution. Kuali Curriculum & Catalog Management provided the University of Victoria with easy-to-use software, even for first-time users. “On the whole, people have been able to get in and start making changes without much direction,” said Wigginton. “People like how intuitive the solution is.”

"When we met with Kuali, we felt like we were part of the family. It just felt right." James Wigginton, Curriculum and Calendar Manager at the University of Victoria

Kuali also offered the University of Victoria a solution that could act as their single source of truth for incoming proposals. Previously, they used a paper-based system where users could easily mistake an old version of a proposal for the most current version. Using Kuali, administrators see the most current proposal, eliminating the inefficiencies of sorting through and editing obsolete documents. 

“The beauty of Kuali is that we’re always looking at the right proposal,” said Wigginton. “There’s no chance that somebody is looking at an outdated source.”

One of the most exciting things for the University of Victoria? Kuali Curriculum & Catalog Management provides the institution with organized, structured data, meaning the data from courses and programs are consistently displayed. Structured data introduces dozens of possibilities for the institution—for the first time, they can easily find and sort information, carry out in-depth analyses, and integrate their curricular data with other systems. They’re specifically looking forward to trying new integrations that will automatically update a program’s courses and prerequisites. 

“We now have a database with all of our curriculum records, which is something that our institution has never had before. That’s a wonderful asset.” Laurie Barnas, Associate Registrar, University of Victoria

Problem

The University of Victoria manages multiple complex curriculum processes and cycles at once. Using paper-based processes, it was challenging to keep track of the most current proposals. The process included multiple email chains, physical paper forms, and lacked a reliable database to capture and report on data. The University determined a new solution was needed.

William C. Mearns Centre for Learning, McPherson Library, University of Victoria

Solution

After meeting with faculty and staff, the Registrar’s Office at the University of Victoria identified features and functionality required in a new solution to meet cross-departmental needs. Some of the primary requirements included accessibility and ease of use for all users, improving intercampus communication and transparency, and flexibility to both streamline and adapt to unique processes. 

After evaluating several curriculum and calendar (i.e. catalog) products, the University of Victoria selected Kuali Curriculum & Catalog Management.

Results

Kuali’s solution provided the flexibility that the University of Victoria needed. Rather than overhauling existing processes to fit the software, the institution configured the software to fit existing processes, which was highly valuable for departments and faculty.

“By using Kuali,” said James Wigginton, Curriculum and Calendar Manager at the University of Victoria, “we were able to configure a workflow that is the same for everyone but has enough flexibility to meet everyone’s needs. It made getting everybody on board that much easier.”

Of course, adoption of the new software was essential to the institution. Kuali Curriculum & Catalog Management provided the University of Victoria with easy-to-use software, even for first-time users. “On the whole, people have been able to get in and start making changes without much direction,” said Wigginton. “People like how intuitive the solution is.”

"When we met with Kuali, we felt like we were part of the family. It just felt right." James Wigginton, Curriculum and Calendar Manager at the University of Victoria

Kuali also offered the University of Victoria a solution that could act as their single source of truth for incoming proposals. Previously, they used a paper-based system where users could easily mistake an old version of a proposal for the most current version. Using Kuali, administrators see the most current proposal, eliminating the inefficiencies of sorting through and editing obsolete documents. 

“The beauty of Kuali is that we’re always looking at the right proposal,” said Wigginton. “There’s no chance that somebody is looking at an outdated source.”

One of the most exciting things for the University of Victoria? Kuali Curriculum & Catalog Management provides the institution with organized, structured data, meaning the data from courses and programs are consistently displayed. Structured data introduces dozens of possibilities for the institution—for the first time, they can easily find and sort information, carry out in-depth analyses, and integrate their curricular data with other systems. They’re specifically looking forward to trying new integrations that will automatically update a program’s courses and prerequisites. 

“We now have a database with all of our curriculum records, which is something that our institution has never had before. That’s a wonderful asset.” Laurie Barnas, Associate Registrar, University of Victoria
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