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Three Benefits of Using Software for Curriculum Management

September 16, 2020

Curriculum management is complex. Many factors come into play to produce a high-quality curriculum: faculty, review boards, the registrar’s office, and meeting deadlines and communicating openly in between. For institutions supporting dozens of departments, it adds up. 

Despite the complexity, some colleges and universities prefer to use paper to manage curriculum. It is, after all, much easier to conform paper to the unique business processes already in place than to do so with software. 

Or is it?

For years, the University of Victoria, one of Canada's leading universities serving around 21k students annually, used a paper-based curriculum management solution. Last year, they switched out paper for software. 

The Kuali Curriculum & Catalog Management software solution has made an impactful difference even just a few months post-implementation. Not only does it offer the benefits of increased transparency, better data collection, and streamlined processes, but it is also configurable to fit the institution. 

Even if your registrar’s office is on board with procuring a software solution for curriculum management, it can be difficult for upper-level management to see the value, especially at an institution with unique, time-tested paper-based processes. To change the conversation and bring software to the forefront, read on to learn about three key benefits of using software for curriculum management.

Benefits of Curriculum Management Software

1. Increased Transparency

Perhaps the most important benefit for the University of Victoria is the whole new level of transparency they’ve achieved with their new software solution. Everyone involved with a proposal can access the software from any place, at any time, and view where the proposal sits within the process. 

Previously, using paper-based methods, the institution struggled to provide transparency. At times, individuals were viewing outdated proposals. In other instances, administrators and faculty spent extra time locating a proposal.

“The beauty of Kuali is that we’re always looking at the right proposal,” said Wigginton. “There’s no chance that somebody is looking at an outdated source.”

Now, using a software solution, the University of Victoria faculty and staff can be confident they are always viewing the most current proposal. Additionally, faculty can check on the status of their proposal and see where it may be stuck. Reviewers can deliver their comments within the software and send a document back for editing if needed. 

These features have created a better, more transparent curriculum management process at the University of Victoria. 

2. Better Data Collection and Reporting

With a new software solution, the University of Victoria staff are able to collect, store, analyze, and report on data in ways that were not possible with a paper-based system. 

“We now have a database with all of our curriculum records, which is something that our institution has never had before. That’s a wonderful asset.” Laurie Barnas, Associate Registrar, University of Victoria

Now, using a software system, the university can collect and store structured data. This data opens new doors; it can be used to find and sort information, perform new analyses, and integrate with other systems.  

3. Streamlined Processes

Before using a software system, much of the conversations around curriculum happened via email or in person. As we have all experienced, conversations over email threads, with multiple document attachments, can quickly become tedious to keep up with. 

By using a software system, the University of Victoria has streamlined processes, taking communications out of email and into a software system. Comments and edits to a proposal are tracked and recorded within the software. Gone are the days where an associate registrar is required to sift through a dozen emails to find forgotten or lost information. 

Transparency, better data and reporting, and streamlined processes are three of the many benefits the University of Victoria has seen from implementing a software solution. The institution selected Kuali Curriculum & Catalog Management because they can capitalize on these benefits all within an easy-to-use system that provides flexibility along with an impressive support team. Learn more about the University of Victoria’s experience using Kuali Curriculum & Catalog Management today.

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