Approvals, intake forms, and routine requests eat up staff time across campus. Kuali Build lets departments design, automate, and manage these workflows directly, without waiting on IT.
Kuali Build is an AI-native, no-code workflow platform built for higher education. It turns forms, policies, or plain-language prompts into automated processes on one governed platform. Departments build 20+ apps on average, reducing the burden on IT without sacrificing control.
Designed around the processes and approval structures unique to colleges and universities, not adapted from generic enterprise tools.
One license covers unlimited forms, workflows, and applications across departments campus-wide.
Workflows link directly to Kuali Research, Kuali Ready, and Academic Operations, so data does not need to be re-entered department-to-department.
Role-based access, audit logging, and SSO come standard on each workflow.
Eliminates manual, email-driven, and paper-based administrative processes.
Reduces dependency on IT for workflow creation and process automation.
Removes the need for technical teams or lengthy development cycles to launch a new process.
Centralized visibility helps teams spot bottlenecks and move requests forward faster.
From approvals to intake forms, Kuali Build automates the requests that used to move through inboxes and paper trails, on the same foundation as the rest of the Kuali platform.
No-Cost Extension Request
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Advance Account Request
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Gift & Contract Reporting
Course Substitutions
Major Change Requests
Research Intake
Compliance Tracking
Continuity Plans
HR Requests
IT Requests
Student Services
Any Process
Kuali Build shares governance, compliance oversight, reporting, integrations, and AI infrastructure with the rest of the Kuali platform, so these capabilities aren't limited to one workflow.
Turn a form, a policy document, or a plain description into a working workflow, with drag-and-drop builders when you want direct control.
Drag-and-drop builder
Approvals and routing
Unlimited forms and apps
Describe what you need, and Kuali AI can turn it into a working app in as little as 15 minutes—a process that once took a day.
Natural-language interaction
Prompt to Build
AI actions within your governance
Configurable governance across every workflow and approval.
Centralized oversight and audit-ready records across each workflow.
Insight across your workflows, with AI-driven reporting on the way.
Justin Carrell, Ed.D., Institutional Systems Architect, Tarleton State University
Form Builder
Design forms with a drag-and-drop, WYSIWYG builder that handles complex logic without a line of code. Add conditional fields, validation, and branching logic visually, then preview exactly what submitters will see before it goes live.
Workflow Editor
The same drag-and-drop builder applies to workflows, not just forms. Map approvals, tasks, and notifications visually, connecting each step to define who reviews what, and in what order, without writing a routing rule by hand.
Distributed Management
Give departments their own workspace. Admins across campus manage their own forms and workflows without adding to central IT's queue, each working in a dedicated space scoped to their own apps, users, and data.
You don't have to be technical or learn a new system. Ask in plain language, whether that's building a form, checking where something stands, or turning a spreadsheet into records in a workflow, and Kuali does the work. From there it keeps things moving, flagging what needs attention and carrying tasks forward, so your team spends less time on setup and follow-up and more on the work itself.
From research universities to community colleges, hundreds of institutions rely on Kuali for the operations they can't afford to get wrong.
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transactions
“We launched 100+ Kuali applications in six months, with more coming soon. Our staff saw transformative improvements in efficiency and collaboration across campus.”
Director of Data Systems, Gettysburg College
“The old solution was to use people and email and PDFs and paper to do the integration, and it just was not scaling—absolutely not scaling.”
Application Architect, Tufts University
“I gave the AI context and explained what I needed. Because it had access to Kuali, it didn’t just tell me how to do the work—it actually went into the platform and did it.”
Institutional Systems Architect, Tarleton State University
More on automating institutional workflows, reducing manual coordination, and moving requests off email and paper. Start with these, then explore the full library of guides, webinars, and case studies across the site.
Cut costs, save time, and reduce the IT burden. This practical guide shows how colleges and universities can replace paper and PDF processes with no-code tools that empower departments to automate approvals, streamline workflows, and improve efficiency without writing a line of code.
Read the ebook →Tarleton State University modernized campus workflows with Kuali Build, reducing IT bottlenecks, connecting systems of record, and enabling departments to build and improve workflows across campus.
Read the case study →This webinar reveals Fresno State’s digital transformation journey using Kuali Build. Learn how the IT team optimized workflows, integrated systems, and boosted adoption with Kuali Build’s mobile-ready forms and automated processes, empowering a seamless, resilient data ecosystem.
Watch the webinar →Kuali Build gives institutions a different way to scale—digitizing more work across campus without adding a new system, development project, or IT resource for every new need.
Departments can solve routine operational needs without every request becoming an IT project.
Use the same platform across departments instead of buying and maintaining a new tool for every use case.
When policies, forms, and processes change, teams can adapt workflows themselves instead of funding another development cycle.
Extend self-service across campus while maintaining institutional governance, security, and visibility.
WHAT INSTITUTIONS GOT BACK
Applications launched in six months once departments could build their own forms and workflows.
Gettysburg College
The Kuali platform gives you the flexibility to automate virtually any process—across any department, campus, institution, or system. Explore how Kuali powers processes across higher ed:
Every bundle starts with Build Enterprise Unlimited and the Kuali AI Connector — add the academic, research, and continuity suites your campus needs. Bundle more and save more.
BUNDLE 1 - THE FOUNDATION
Combines academic operations with degree planning for a connected student success foundation.
Build Enterprise Unlimited
Kuali AI Connector
BUNDLE 2 - BUILD + ACADEMIC OPERATIONS
Adds a complete academic operations suite to the Build Enterprise foundation.
Everything in Base, plus:
Academic Operations (CM + Catalog + Syllabus)
Ready Business Continuity (optional)
BUNDLE 3 - BUILD + RESEARCH
Pairs the Build Enterprise foundation with connected research administration.
Everything in Base, plus:
Research Administration
Ready Business Continuity (optional)
BUNDLE 4 - BUILD + READY
Combines the Build Enterprise foundation with campus-wide business continuity planning.
Everything in Base, plus:
Ready Business Continuity
BUNDLE 5 - BUILD + AO + RESEARCH + READY
For institutions standardizing on Kuali as their enterprise platform, with every product suite included.
Everything in Base, plus:
Academic Operations (CM + Catalog + Syllabus)
Research Administration
Ready Business Continuity
Book a walkthrough and we'll show you how any process becomes a working system, with AI running inside the tools your team already uses.
