Kuali brings the research lifecycle and the work around it onto one platform so you can scale research without adding administrative burden or risk.
As research grows, so does everything around it: more proposals, more protocols, more disclosures, more audits. When that work runs on homegrown systems, spreadsheets, and email, visibility disappears and risk builds quietly. A single missed deadline, incomplete disclosure, or undefendable audit trail can put funding and reputation at risk.
“We passed the last audit” is lagging indicator, not proof you're in control.
Kuali Research is a suite of connected modules on one platform. Because they share the same data, workflows, and governance, proposals, disclosures, and protocols stay linked instead of living in separate systems. Add the modules your office needs and they work together from the start.
Manage the externally sponsored research process across its full lifecycle, from proposal development through award setup and ongoing management, on one connected record. Route proposals for internal review, build compliant budgets, and hand off to post-award without re-keying anything.
Proposal development and internal routing
Award setup and modifications
Configurable budgets with institutional rates
Post-award tracking and reporting
Compliance checks before submission
One record shared with compliance and finance
One record from opportunity to closeout, so nothing is re-entered or lost between systems.
Prepare, validate, and submit proposals to federal agencies through Grants.gov directly from Kuali Research. Track submission status in real time and fix errors before sponsors ever see them, without leaving the record.
Direct Grants.gov submission from the record
Real-time submission status tracking
Sponsor form sets kept current
S2S support inside the proposal record
Pre-submission validation against agency rules
One record shared with pre-award
Proposal submissions directly from the record to the federal agency, validated before it goes.
Run internal funding competitions from call to award decision in one place. Publish opportunities, collect applications, route reviews, and notify applicants without spreadsheets or inbox threads.
Publish internal calls and deadlines
Award decisions and notifications
Configurable application forms
Full history for every competition
Committee review and scoring workflows
Repository of reviewers and review criteria
Internal competitions run on rails, and every decision has a record.
Centralize conflict of interest and commitment disclosures for the whole campus. Annual and project-based disclosures route themselves, reviewers see linked projects, and management plans stay attached to the people they govern.
Annual and project-based disclosures
Linked to proposals, awards, and protocols
Automatic routing to reviewers
Configurable disclosure forms and management plans
Management plans tracked to completion
Centered around federal requirements
Streamlined, centralized disclosure and review.
Screen research activities, participants, and equipment shipments for export control risk. Document reviews, technology control plans, and license determinations on records linked to the projects they protect.
Restricted party screening
International travel and visitor reviews
Technology control plans
Linked to proposals, awards and protocols
License determinations and reviews
Complete audit trail for every decision
Export control concerns get answered and documented before they become findings.
Move human subjects protocols from submission through approval without paper. Smart forms adapt to each study, with automatic routing based on your desired process, and approvals, amendments, and renewals stay on one record.
Smart protocol forms that adapt to the study
Amendments and continuing review closeout
Exempt, expedited, and full board paths
Automatic expiration reminders
Committee meeting and agenda tools
Linked to funding and conflict records
Protocols keep moving, and researchers always know where theirs stands.
Manage animal use protocols from submission through approval and renewal. Route reviews to the committee, track amendments, and keep welfare requirements visible alongside the science.
Protocol submission and review routing
Facility inspection and post approval monitoring
Designated member and full committee review
Semiannual review support
amendments, renewals, and closeout
Linked to funding and facilities
Every protocol is current, reviewed, and connected to the work it covers.
Track animal facilities, housing, and census alongside the protocols that use them. Orders, transfers, and per diem billing stay connected, so facilities and compliance work from the same numbers.
Census and housing tracking
Facility and room management
Animal orders and transfers
Protocol-linked animal counts
Per diem billing
Visibility for veterinary staff
Facilities, billing, and protocols agree, because they share one system.
Register biological materials and route IBC reviews without spreadsheets. Track agents, labs, and approvals on connected records, and keep inspections and training visible to the committee.
Biological agent registration
Inspection findings and follow-up
IBC review and approval routing
Training verification
Lab and location tracking
Linked to protocols and funding
The committee sees every agent, lab, and approval in one connected view.
Oversee radioactive material use, authorizations, and inventories in one place. Route reviews, track dosimetry and training, and keep records inspection-ready year round.
Authorization review and renewal
Training and certification tracking
Isotope inventory tracking
Inspection and audit support
Dosimetry and exposure records
Linked to labs and protocols
Authorizations, inventories, and training stay current and inspection-ready.
Generic AI chatbots don’t understand research administration. Kuali’s AI does, because the intelligence is built into the platform. It works inside your real workflows and permissions, so you can work with it using plain language. Where does that proposal stand? Which disclosures are still missing? Turn this policy into a routed review. It reads your data, drafts the work, and surfaces the compliance risk before an auditor does.
Ask questions in plain language and get answers based on your research data
Create forms and workflows from a PDF or a sentence
Let it flag stalled submissions, missing approvals, and disclosures for you
Stay on top of research administration with a clear view of tasks, action items, proposals, and projects — all in one place.
Your work
See tasks, deadlines, and action items that need your attention.
Process status
Understand where proposals, protocols, and disclosures stand in the process.
Reporting & insights
Access the information you need to understand research activity and make informed decisions.
Results from research offices using Kuali to grow output while staying audit-ready.
processes automated
institutions served
in higher education
total grants managed
transactions
“We’re getting better work out of our team rather than just busy work.”
Director of Research Administration Systems, Utah State University
“This was an 18-month project, and I am pleased to say it is probably the smoothest implementation I could have ever imagined.”
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Director of Research Information Systems & Integration, University of Maryland, College Park
10,000 proposals, a 43% higher win ratio, and Carnegie R1 classification after moving off a homegrown system.
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Digitized the research processes outside the eRA, from animal purchases to space requests and keycard access.
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Cut end-user training in half and moved ten years of records to the cloud.
Read the case study ->Kuali works alongside research offices to implement, adapt, and evolve workflows over time, with implementation teams who have spent years inside higher education research administration. The platform is configured to your policies rather than built as custom code you have to maintain, so it keeps up as regulations and sponsors change.
“Kuali streamlines complex research workflows, and the people behind it bring the expertise and guidance to help us work more efficiently.”
Assistant Vice President for Research Administration, Portland State University
Book a short walkthrough and we'll show you what running on one connected
platform looks like for an institution your size.
