Sponsored programs, disclosures, and protocols, from proposal development to award management to ongoing compliance, are managed as one unified platform, backed by one Data Lakehouse, instead of a dozen disconnected systems.
Purpose‑built from the ground up for research administration, Kuali Research runs the whole research lifecycle as one consistent and seamless experience, not a patchwork of disconnected tools.
Real IRB, IACUC, COI, and sponsored programs workflows out of the box, not a generic form tool forced to fit.
Fully customizable and configurable for your institution. Where some systems force one preset way of working, Kuali configures to match how your office actually runs.
Proposals, disclosures, and protocols share one record and one source of truth.
Natural-language help, plus complete audit trails and role-based controls.
Less configuration, fewer gaps, faster to trust.
Your team can keep pace with changing regulations itself.
No re-keying the same data or reconciling systems.
Provable readiness that protects federal funding.
Kuali Research is a suite of connected modules on one platform. Because they share the same data, workflows, and governance, proposals, disclosures, and protocols stay linked instead of living in separate systems. Add the modules your office needs and they work together from the start.
Manage the externally sponsored research process across its full lifecycle, from proposal development through award setup and ongoing management, on one connected record. Route proposals for internal review, build compliant budgets, and hand off to post-award without re-keying anything.
Proposal development and internal routing
Award setup and modifications
Configurable budgets with institutional rates
Post-award tracking and reporting
Compliance checks before submission
One record shared with compliance and finance
One record from opportunity to closeout, so nothing is re-entered or lost between systems.
Prepare, validate, and submit proposals to federal agencies through Grants.gov directly from Kuali Research. Track submission status in real time and fix errors before sponsors ever see them, without leaving the record.
Direct Grants.gov submission from the record
Real-time submission status tracking
Sponsor form sets kept current
S2S support inside the proposal record
Pre-submission validation against agency rules
One record shared with pre-award
Proposal submissions directly from the record to the federal agency, validated before it goes.
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Run internal funding competitions from call to award decision in one place. Publish opportunities, collect applications, route reviews, and notify applicants without spreadsheets or inbox threads.
Publish internal calls and deadlines
Award decisions and notifications
Configurable application forms
Full history for every competition
Committee review and scoring workflows
Repository of reviewers and review criteria
Internal competitions run on rails, and every decision has a record.
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Centralize conflict of interest and commitment disclosures for the whole campus. Annual and project-based disclosures route themselves, reviewers see linked projects, and management plans stay attached to the people they govern.
Annual and project-based disclosures
Linked to proposals, awards, and protocols
Automatic routing to reviewers
Configurable disclosure forms and management plans
Management plans tracked to completion
Centered around federal requirements
Streamlined, centralized disclosure and review.
Screen research activities, participants, and equipment shipments for export control risk. Document reviews, technology control plans, and license determinations on records linked to the projects they protect.
Restricted party screening
International travel and visitor reviews
Technology control plans
Linked to proposals, awards and protocols
License determinations and reviews
Complete audit trail for every decision
Export control concerns get answered and documented before they become findings.
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Move human subjects protocols from submission through approval without paper. Smart forms adapt to each study, with automatic routing based on your desired process, and approvals, amendments, and renewals stay on one record.
Smart protocol forms that adapt to the study
Amendments and continuing review closeout
Exempt, expedited, and full board paths
Automatic expiration reminders
Committee meeting and agenda tools
Linked to funding and conflict records
Protocols keep moving, and researchers always know where theirs stands.
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Manage animal use protocols from submission through approval and renewal. Route reviews to the committee, track amendments, and keep welfare requirements visible alongside the science.
Protocol submission and review routing
Facility inspection and post approval monitoring
Designated member and full committee review
Semiannual review support
amendments, renewals, and closeout
Linked to funding and facilities
Every protocol is current, reviewed, and connected to the work it covers.
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Track animal facilities, housing, and census alongside the protocols that use them. Orders, transfers, and per diem billing stay connected, so facilities and compliance work from the same numbers.
Census and housing tracking
Facility and room management
Animal orders and transfers
Protocol-linked animal counts
Per diem billing
Visibility for veterinary staff
Facilities, billing, and protocols agree, because they share one system.
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Register biological materials and route IBC reviews without spreadsheets. Track agents, labs, and approvals on connected records, and keep inspections and training visible to the committee.
Biological agent registration
Inspection findings and follow-up
IBC review and approval routing
Training verification
Lab and location tracking
Linked to protocols and funding
The committee sees every agent, lab, and approval in one connected view.
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Oversee radioactive material use, authorizations, and inventories in one place. Route reviews, track dosimetry and training, and keep records inspection-ready year round.
Authorization review and renewal
Training and certification tracking
Isotope inventory tracking
Inspection and audit support
Dosimetry and exposure records
Linked to labs and protocols
Authorizations, inventories, and training stay current and inspection-ready.
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Every module shares the same governance, workflow automation, compliance oversight, reporting, integrations, and AI, so these work across all of them, not just one.
AI-native forms, workflows, approvals, and routing, built and changed with drag-and-drop builders. No code required.
Drag-and-drop builders
Approvals and routing
Automation across the lifecycle
The platform is AI-native. Talk to your research administration system like it's part of your team: ask it a question or hand it a task in plain language.
Ask questions or build with a prompt
Import and map spreadsheet data with AI
AI-assisted reviews and approvals
Configurable governance across every workflow and approval.
Centralized oversight and audit-ready records across the research lifecycle.
Insight across your research operations, with AI-driven reporting on the way.
From research universities to community colleges, hundreds of institutions rely on Kuali for the operations they can't afford to get wrong.
processes automated
institutions served
in higher education
total grants managed
transactions
Reached Carnegie R1 classification after modernizing research administration on Kuali, with a 43% increase in its award win ratio.
Read the case study ->
Grew degree conferrals 318% with Kuali Advisor.
Read the case study ->Research administration runs on the same platform as the rest of the institution, with agents that do the work
rather than search for it, traceability that holds through closeout, and a security model built for federally funded research.
Most are separately branded modules assembled onto a thin platform layer, or a consulting practice with software attached. Either way, research ends up on its own island, with its own data, its own integrations, and its own renewal.
Sponsored programs, compliance, research security, and more run on one modern platform, with shared data, workflows, integrations, permissions, and a consistent user experience.
Adapt forms, workflows, approvals, and processes to how your institution operates, without forcing every research office into a rigid, one-size-fits-all model.
Cross-record traceability with visible status at every stage, then automated closeout with conditional progression, deliverables tracking, and final-report routing. The part of the lifecycle where suites strain is the part we automate.
Protect sensitive research with granular permissions, configurable data classification, and controls designed for the security requirements facing modern research institutions.
Kuali Research is part of a broader platform built for higher education, connecting research administration to the workflows, integrations, data, and institutional processes that extend beyond the research office.
Stay on top of research administration with a clear view of tasks, action items, proposals, and projects — all in one place.
Your work
See tasks, deadlines, and action items that need your attention.
Process status
Understand where proposals, protocols, and disclosures stand in the process.
Reporting & insights
Access the information you need to understand research activity and make informed decisions.
More on modernizing research administration, staying ahead of compliance, and navigating funding change. Start with these, then explore the full library of guides, webinars, and case studies across the site.
Explore the possibilities of digital transformation in research administration, and how institutions are empowered to use it to create value.
Read the ebook →See how AI is reshaping research offices, and why intelligent, system-embedded platforms are essential for preserving knowledge, supporting staff, and ensuring research integrity.
Read the ebook →As federal policies and funding shift, an expert panel shares insights on the changing funding landscape, legal and policy implications, and strategies to support faculty and sustain research initiatives.
Watch the video →Proposals, awards, conflict of interest, and protocol review on separate systems means separate contract, integration, and training program, all paid out of the same research budget. Consolidating that work onto one platform is where the savings start, before a single efficiency gain is counted.
Increase in award win ratio, alongside reaching Carnegie R1 classification.
Utah State University
Less time to train research administration staff, down from four hours to two.
University of Maryland, Baltimore
Proposals created on the platform, with record award volume three years running.
Utah State University
Buy the capabilities you need, or start with a package and expand on the same platform.
A streamlined foundation for sponsored research and human subjects review.
INCLUDES:
Sponsored Programs
Human Ethics Review (IRB)
AI That Works Alongside You
Automate up to five more research processes
Optional:
Conflict of Interest (COI), System-to-System (S2S), Animal Ethics Review (IACUC).
The comprehensive research administration suite, with full compliance built in.
Everything in Essentials, plus:
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Conflict of Interest (COI)
System-to-System (S2S)
Animal Ethics Review (IACUC)
Optional add-ons for either package: Biosafety, Radiation Safety, Animal Management, Export Control, Internal Opportunities. Every package runs on the Kuali platform and includes Research Administration Apps.
Book a walkthrough, and we'll show you what your institution's operations look like when they work together, with AI running inside the systems your teams already trust.
